Guides for running a bar
Practical guides to costing drinks, managing stock, batching, building menus and running a bar. Each one explains the work with examples you can follow, and they're all free to read.
New guides every month.

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Inventory and orderingHow to do bar inventoryCount bottles, kegs and house batches consistently, then use those numbers to track usage and plan your next order.12 min · By Sarah Dawn Mars
Costing and pricingWhat is a good pour cost?Calculate pour cost for one drink or your whole bar, set a target and understand what's driving it up.8 min · By Sarah Dawn Mars
Costing and pricingBar costing for every cocktail, to the milliliterWork out what every cocktail costs to make, line by line, with house syrups, garnish and prep time included.11 min · By Sarah Dawn Mars
All guides
Inventory and orderingHow to do bar inventoryCount bottles, kegs and house batches consistently, then use those numbers to track usage and plan your next order. · 12 min
Costing and pricingWhat is a good pour cost?Calculate pour cost for one drink or your whole bar, set a target and understand what's driving it up. · 8 min
Costing and pricingBar costing for every cocktail, to the milliliterWork out what every cocktail costs to make, line by line, with house syrups, garnish and prep time included. · 11 min
Batching and prepSimple syrup ratios by weight and BrixWeigh sugar and water, check the Brix and make syrups that taste the same from shift to shift. · 9 min
Costing and pricingHow drink pricing works at a barLearn how to price drinks based on ingredient costs, what they earn per serve and what nearby bars charge. · 9 min
CareersBar training that keeps every drink on specTrain new bartenders on your house specs with four levels, a four-week plan, a spec test and a free manual. · 9 min
MenusMenu engineering for cocktail barsHow to sort a cocktail list into four groups by sales and contribution margin, and what to do with each drink. · 10 min
Inventory and orderingHow to measure over-pouring with a pour testWhat an extra ¼ oz really costs, and a five-pour test that shows which bartender pours over the spec. · 9 min
Inventory and orderingHow to set par levels for bar inventorySet a par for every product on your back bar and turn each count into a clear order. · 8 min
CareersBartender interview questions (and what good answers sound like)The questions to ask a bartender, the answers to listen for, and how to run a fair, paid trial shift. · 8 min
MenusHow to design a cocktail menuHow long to make the list, how to group and describe the drinks, where to put the ones you want to sell, and how to price them. · 12 min
CareersBar manager job descriptionWhat a bar manager does each week, the numbers the job is judged on, and a template to copy and adapt. · 14 min
Running a barThe bar profit margin a cocktail bar really keepsThe two numbers called profit margin, how to work out each one from your own sales, and what real bars keep. · 9 min
Batching and prepHow to batch cocktails for serviceScale the spec, add the right water, then check the strength, storage and cost of a 40-serve Negroni batch. · 14 min
Inventory and orderingHow to track liquor variance and find where the liquor goesCompare what your counts say you used with what your sales say you poured, product by product, and find out where the gap comes from. · 9 min
Running a barHow to write a bar business planWhat to write, how to forecast a new bar's numbers, and the tests a lender runs on them, with a free template. · 10 min
CareersBar manager salaryWhat bar managers earn in the US, UK and Australia, how the figures are defined and what makes up their pay. · 8 min
Batching and prepBar prep shelf life chartHow long juices, syrups, dairy and batched cocktails keep, and how to date, label and rotate them. · 9 min
CareersWhat a beverage director does (and how it differs from a bar manager)What beverage directors are responsible for in hotels and restaurant groups, and how the role differs from managing one bar. · 9 min
Running a barHow much does it cost to open a bar?The lines of a bar opening budget, what other bars borrowed to open, and how to price each line for your own space. · 10 min
CareersFood and beverage director job descriptionWhat a hotel's food and beverage director runs, who reports to them, how the department is measured, and a job description you can post. · 9 min
Running a barHow to open a barThe steps to opening a bar, from your concept and budget to licensing, build-out, hiring and the first stock count. · 15 min
Batching and prepHow much juice is in a lime?How much juice to expect from a lime, how to measure your own yield and how to plan and cost juice for the weekend. · 8 min
Nothing here yet. New guides come out every month.
Free calculators
Work the numbers for your own drinks. No sign-up.
- Batch cocktail calculatorScale a spec, add the dilution water, see the ABV and cost per serve.
- Pour cost calculatorEnter your ingredients to calculate pour cost and find the selling price for your target margin.
- Cocktail ABV calculatorA drink's strength in the glass, after the ice.
- Par level calculatorCalculate par levels and this week's order from your usage and delivery schedule.
Who writes Learn
- Sarah Dawn MarsHead of customer success and community
Sarah co-founded and ran Teresa Cocktail Bar, a Tales of the Cocktail nominee. She was also the first customer success hire at Loaded and now builds Overproof.
- Jason CutbirthCo-founder and CEO
Before Jery, Jason was general manager and partner at a company that built bars for some of the world's best cocktail programs, with more than 400 projects across 45 countries. He holds an MBA from Alliance Manchester Business School.
