Invoice scanning and price tracking for bars
Forward supplier invoices and price lists to your bar's own Jery inbox, or photograph a paper copy. Jery reads the lines and checks the totals. Once you approve, the new prices update affected recipes and batches, so you can see which drink margins have changed.
PDF, photo or email from any supplierInvoice totals and product matches checkedRecipe costs updated on approval
Why purchase prices go stale
The invoices sit in a folder until month-end, and nobody types them in.
Forward it from your phone when the truck leaves
However it arrives, it lands in one review queue and Jery does the typing.
The margin slips quietly until the month's figures come in.
Know when price changes hit your margins
Set a threshold for price changes, and Jery flags anything that crosses it. See which drinks are affected, with a price history for every product.
Menus & designThe case came short and we paid for it anyway.
The invoice is checked against the order
Check what arrived against what you ordered. Any shortages are marked on the invoice before you approve it.
Stock & countsHow invoices work in Jery
Once you've matched a supplier's products, Jery remembers them for next time. Most of the work is done before you open the invoice, so you can focus on what needs checking.
- When it arrives
Send the invoice in however it arrives
Forward it to your bar's own address, send it through chat, upload it or take a photo. Jery separates multiple invoices in one PDF and flags duplicates.
Upload a supplier's price list and Jery matches new prices to products you already buy. Unmatched products stay separate for review, and prices take effect on the date shown in the list.
Ask JeryQueue4 documentsInvoices · to reviewForward to marlowe@invoices.jery.aiSupplier Document Lines Status Harbor Wine & Spirits Invoice 20931 10 Ready Vineyard Row Imports Price list, 1 Oct 1,240 Ready Fairmount Produce Photo, delivery note 6 Reading Harbor Wine & Spirits Invoice 20931 10 Duplicate - Before you approve
Check the lines Jery read
Jery checks the invoice totals and separates product prices from freight, deposits and credits. Anything it can't confidently read or match is flagged for review alongside the original invoice.
Match a supplier's line to your product once and Jery remembers it. If the bottle size or case quantity changes, Jery asks you to check the match before updating the price.
On the invoice Matched to Price Buffalo Trace Bourbon 75cl Buffalo Trace Bourbon · 750 ml $31.83 Campari 1L Campari · 1 L $36.20 Amaro Nonino 75cl Amaro Nonino · 750 ml $46.00 Mr Black Coffee Liq. 6x70cl Pack size changed $32.00 Delivery Set aside, not a product $18.00 9 of 10 lines matched from earlier invoicesTotal checks out · $1,679.51 - On approval
Approve prices and see which margins change
Before you approve, Jery shows which ingredient prices will change. Once approved, those prices update every affected batch and cocktail.
If a price change crosses your threshold, Jery shows which drinks are affected, their margins before and after, and the selling price needed to restore them. The menu price stays your call.
Recipes & costingJery noticed · Tue, Sep 29Campari went up 8.1%From invoice 20931. One published drink on the Autumn menu pours it.
Drink Cost Margin Restores at Negroni $15.00 $2.76 → $2.83 81.6% → 81.1% $16.00 DismissLeave the priceSet $16.00 - Month-end
Hand the paper trail to your accountant
Every invoice stays linked to its original document, so you can always see where a number came from. Export approved invoice lines as CSV, or download the original documents in a ZIP file with a summary for your accountant.
Export · SeptemberApproved invoices14Products · deposits · freight · credits$11,284.10FormatCSV by line typeOrZip of the originals + summaryDownload
A supplier directory built from your invoices
Jery builds each supplier's profile from the invoices you approve, keeping the original documents linked so you can see where the details came from.
- Who to call and when they deliverRep, phone, delivery days, how you order and your customer number.
- What you buy and what you've paidLast prices, recent moves and every invoice, one tap from any product it supplies.
- A preferred supplier per productChoose your preferred supplier for each product, with the full purchase history available when you need it.
Supplier invoice questions
What if Jery reads a line wrong?
Correct it on the review screen. If the lines don't add up, Jery asks you to resolve or override the difference before approval. If you spot a mistake later, you can correct it without replacing a price set by a newer invoice.
Does approving an invoice change my stock?
No. An invoice moves prices. Stock moves when you receive the delivery against the order, or log it, so the shelf and the paperwork are checked against each other rather than one overwriting the other.
What if an invoice has a product I don't stock yet?
Jery creates a draft product with its best guess at the size, container and category for you to review. Once approved, it can fill in missing details such as brand, country and ABV. Any inferred ABV stays marked until someone confirms it, and Jery won't overwrite information you've entered yourself.
What if I approve last month's invoice late?
Nothing goes backward. The most recent document date determines the current price. Approving an older invoice adds it to the price history without replacing a newer price. Future-dated price lists take effect on their stated date.
Can we buy in more than one currency?
Yes. Each invoice converts into your bar's currency at the European Central Bank's rate for its date, with both amounts and the rate shown. Enter what your bank actually charged if it differs.
Prices current before the boxes are unpacked
Early access is free for your whole team, with no card. Founding bars keep 30% off list for 12 months on annual billing. Plans from $149 per bar a month, billed annually.