Bar sales forecasting and prep planning
Know how busy the weekend is likely to be before you batch or order. Jery forecasts your sales for the next four weeks, using your bar's own history. Adjust the plan for the nights ahead, then lock in your expected drinks. Jery works out what to prep, what's already on hand and what to order from suppliers.
Forecasts informed by your own sales and eventsCorrect a night, and Jery learns from itBatch work orders with need-by dates
Where prep goes wrong today
The espresso martini batch ran dry at 11:40 on a Saturday.
Batches sized to the night ahead
Plan Friday and Saturday for 1,383 drinks, and Jery calculates the three batches of espresso pre-batch you'll need before service.
Last year's spreadsheet says "busy" and nothing more.
See the range and its track record
See the likely sales range for each night, alongside how often previous forecasts matched what actually happened.
The produce order is last week's again, with a guess at the limes.
Order for the nights you've planned
The plan needs 120 limes; at 65 g each, the order says 2 cases of 5 kg.
Stock & countsFrom the forecast to the prep bench
- Before the weekend
Plan the night, then lock it
Plan each night the way your bar works, using expected guests, checks or a total number of drinks. Jery suggests the figures from your forecast and previous nights. Adjust the menu mix if needed, then lock the plan so the prep team works from an agreed number.
Once locked, the plan stays fixed so everyone prepares for the same expected demand.
LockedPlan · Sat, Oct 3Harbor Jazz FestivalChecks411Drinks per check2.0Drinks822Menu: Autumn (published) · mix from your last 8 Saturdays
Espresso Martini13%Negroni12%Paper Plane11%Old Fashioned9%Freezer Martini7% - When it's time to order
The pre-shift checklist and the supplier order
Jery compares the bottles and batches you'll need with what's already on hand. The pre-shift checklist shows anything you're short of, while supplier orders are grouped by supplier and priced using the latest known prices. Review and send them from Jery, or download them as CSV.
Stock & countsChecklist · short Need In stock Buffalo Trace Bourbon 10.3 3.4 Tanqueray London Dry 6.6 2.5 Amaro Nonino 4.3 0 Order · Fri + Sat 4 suppliersHarbor Wine & Spirits 10 lines · rep Nate$1,908.71Fairmount Produce limes, lemons, mint, eggs$313.50Vineyard Row Imports 3 lines$208.00Stillwater Provisions 8 lines$137.90Download CSVReview and send - Before doors
Prep only what you still need
Jery calculates the house batches you need for the locked nights, accounting for what's already prepared. Each batch can become a work order with quantities, containers and a date it needs to be ready.
Record a production run and Jery deducts the ingredients used while adding the finished batch to stock. You can also compare its Brix reading with the target from a previous successful batch.
Locked2 nightsProduction planFri + Sat · 1,383 drinksPre-batch Need On hand Make Freezer Martini Batch 7,830 ml 375 ml 3 batches House Old Fashioned Batch 8,168 ml none 10 batches Espresso Batch 5,070 ml none 3 batches Lime juice Batch 6,893 ml none 2 batches Honey syrup Batch 1,688 ml none 2 batches Falernum Batch 480 ml none 1 batch - After a surprise
Help Jery learn from unusual nights
When a night falls outside the forecast range, record what happened. It might be a holiday, private event or unexpected closure. Jery updates the forecast and remembers recurring events for future planning.
Jery compares your adjustments with the original forecast and actual sales, so you can see when your changes improved accuracy.
Sat, Sep 26 · took $10,295$695 above the top of its rangeExpected $8,100 to $9,600. What happened?
HolidayEventClosurePin a numberPrivate hire · two buyouts in the back roomRepeatsOne-offCancelSave and rerun
How accurate is the forecast?
Rather than promising one exact number, Jery shows a likely sales range designed to cover around 8 in 10 nights. You can compare every previous forecast with actual sales and see how often the results fell inside the range.
- Past ranges stay on the chartEach past night shows its range beside what you took, so you can check any week by eye.
- See how accurate past forecasts wereJery shows how often actual sales fell within the forecast range for the period you're viewing. If there's not enough data to calculate a meaningful score, it explains why.
| Night | Range and actual | Took | Score |
|---|---|---|---|
| Thu, Sep 24 | $5,412 | Inside | |
| Fri, Sep 25 | $7,903 | Inside | |
| Sat, Sep 26 | $10,295 | Above | |
| Sun, Sep 27 | $4,388 | Above |
Forecasting questions
Does it forecast drink by drink?
Jery forecasts each night's sales, then uses your bar's previous sales for that weekday to suggest the drink mix. You can adjust the mix before locking the plan and generating the prep list.
Can I import past sales to start faster?
Yes. Connect your POS and Jery backfills its history, or upload old exports. The more open nights Jery can see, the sooner it reaches the later stages.
We're closed on Mondays. Does that hurt the score?
No. Mondays show as closed, not as a forecast, and a closed night never counts as a miss. Nights whose sales haven't arrived yet wait until they do.
What about weather?
Once you have 180 open nights, Jery tests whether evening weather at your address makes your forecast better. If it does, weather joins the forecast with its effect shown. If not, Jery says plainly that your sales aren't weather-driven.
Can I scale a single batch without a forecast?
Yes. Any pre-batch scales to a size you type, in milliliters or grams. For a quick one-off, the free batch calculator works without an account.
Prep for the weekend you've planned
Early access is free, with no card. Forecast & prep comes with Pro, $299 per bar a month, billed annually. Founding bars keep 30% off list for 12 months on annual billing.