Toast POS integration for bar inventory
Jery does Toast inventory management for bars, down to the pour. Connect Toast once and sales arrive every night, late voids and refunds included. Each item is matched to its drink once, so stock, margins and the forecast run on what your Toast actually rang.
Jery only reads your sales and menu items. It never changes anything in Toast.
What comes across from Toast
One sync a night, read-only, on Toast's own business days.
| From Toast | When | What Jery does with it |
|---|---|---|
| Items sold | Nightly | Quantities and net sales per item, with modifier prices already rolled into the drink they belong to. |
| Discounts and comps | Nightly | Counted in the night's numbers and watched for comps running hot. |
| Voids and refunds | Nightly | Late ones land on days already synced. A refund posts as a negative on the day it was issued. |
| Business day | Nightly | Each check keeps the business day Toast gave it, so a 01:30 sale stays on Friday night, the way your Toast reports read. |
| Past sales | When you choose | Brought in for the dates you pick, so comparisons and the forecast have history from day one. Re-sync any day on demand. |
| Guest counts and check totals | Nightly | Come with each check, so spend per guest and the average check are real, not estimated. |
How Toast sales run your bar inventory
A bar's stock is in bottles, and one bottle pours into a dozen different drinks.
Once a Toast item is matched to its drink, every one sold is read through its spec: a Negroni sold is 30 ml each of gin, Campari and vermouth.
Counts set what's on the shelf
Count by phone, scan or voice. Jery marks what's low or out against your pars and drafts the order for the rep.
Sales say what should have been poured
Between two counts, Jery works out the usage your Toast sales account for, takes off logged waste, and shows what went unaccounted for, in bottles and in money.
Invoices keep each pour's cost current
Forward the supplier invoice, approve it, and every drink re-costs, so the margin on each Toast sale is the margin at today's price.
Bar inventory in JeryPar levels for a bar, with a free par sheet
Set up in about ten minutes
Whoever looks after Toast for the bar connects it once. From then on, every night's sales come in on their own.
- In Jery
Open Imports in Sales and choose Toast
Choose Toast from the list of connections. If you've been uploading Toast exports, keep them: connection data takes over for the days it covers, so nothing is counted twice.
Settings · SalesConnectionsToast Nightly syncConnectSquare Nightly sync · read-onlyConnectUpload a file Any POS · CSV or ExcelUpload - In Toast Web
Copy three values from Toast
In Toast Web, open Integrations, then Toast API access, then Manage credentials. Create Standard API credentials for your location, then copy the client ID, the client secret and your restaurant's GUID into Jery. Jery never shows the secret again.
Sales settings · ToastConnect ToastFrom Toast Web: Integrations, Toast API access, Manage credentials.Client ID3fa9c1e2-7d14-4b0aClient secret••••••••••••••••Restaurant GUIDa81f02c6-55e3-4c9dCancelConnect - Back in Jery
Bring in your history
Jery checks the connection, then brings in past sales for the dates you pick and shows each day on the sales calendar as it lands.
ConnectedToast · The MarloweBringing in your history412 of 548 daysAug 2024 → todayYou can keep working. Matching starts as soon as the first days arrive.
- Once
Match your Toast items to your drinks
Toast item names are matched to your drinks and bottles: exact names first, then close spellings, then Jery's own read. Accept them in a batch, correct a few, and the matches stick for every night after.
What you get from itMatch review96 Toast items · 88 matchedPPR PLANE → Paper Plane Exact Espresso Mtni → Espresso Martini Close House Lager 0,5L → House lager · 500 ml Jery Gift card → Other sales Set aside Review 8 leftAccept 88
Toast connection questions
Anything we missed? Ask on your application.
Does Jery see card numbers or payment details?
No. Jery reads what was sold, when, and for how much. Card details stay in Toast.
We have two Toast locations. How does that work?
Each location connects to its own bar in Jery with its own restaurant GUID, with its own team, stock and numbers. With group features on Pro, you see them side by side.
What happens if I disconnect?
Sales already imported stay in Jery. New nights stop arriving until you reconnect or upload a file.
Who can connect it?
Anyone whose role in Jery allows it, owners and admins by default, with access to Toast Web's API access page to copy the credentials.
What do I need on the Toast side?
Toast's Restaurant Management Suite, Essentials or higher. Toast opens its API to US restaurants only, so a Toast bar elsewhere uploads its Toast exports instead.
Every Toast sale, read through its spec
Early access is free for your whole team, with no card. Founding bars keep 30% off list for 12 months on annual billing. Plans from $149 per bar a month, billed annually.